Cost-effective digitisation
of medical records

The Problem

There are clear benefits in digitising paper medical records, principally by providing instant on-demand access to the files for clinicians.

Unfortunately, it is extremely expensive to digitise records effectively. A high level of manual preparation is needed for existing software to deliver effective digital files. Usually this involves time-consuming insertion of separator sheets at the start of each document or section.

Given that only about 10% of medical records are ever accessed, the cost of this preparation upfront for all records is rarely justifiable by cash-strapped NHS Trusts.

Some Trusts are therefore tempted to skip the manual preparation. But this results in a digital file that clinicians find significantly impacts patient care because it includes navigation within the record other than page up and down. In some cases, organisations have even reverted to original paper files because of this outcome.

The Solution

CloudHub360’s document classification technology automatically and reliably identifies the documents and sections in scanned medical records without any manual preparation, meaning that records can be digitised in a cost-effective way for the first time.

Processed records can be exported as searchable PDFs with documents and sections added as bookmarks, enabling clinicians to navigate straight to the patient information they need.

Screenshot of the RecordHub record viewing user interface

Automatically-generated record contents

Screenshot of the RecordHub record viewing user interface

Automatically-generated record index

Alternatively, our browser-based RecordHub is a user interface optimised for effective navigation of scanned records. It enables the viewing of pages in the context of the whole record to reduce the risk of missing critical patient information and offers multiple navigation views such as finding all documents of a certain type in the record.